top of page

Documents Authentication

Documents originated in US must be legalized by the Chinese Embassy or Chinese consulate in order to be used in China. This process is called document authentication. China is not a member of Hague Convention, therefore Apostille is usually not acceptable in China. The documents must first be authenticated by the State Authentication Office and U.S Department of State, then further authenticated by the Chinese Embassy or Chinese Consulate accordingly.


State authentication is actually a sealed certificate that confirms the authority of a public official, such as a notary public, town clerk,  to act in a particular capacity in connection with a document that he or she has signed. The authentication certificate will verify that the named individual and their position are a matter of record in the Secretary of the State’s Office. 


Our document authentication services help you to get your important documents authenticated by the Chinese Embassy on time. The Chinese Embassy authenticates the documents, such as birth certificates, death certificates, power of attorney, marriage certificates, diplomas, adoption application papers, business licenses and etc., which originated in the following states: Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, Oklahoma, Texas, Washington DC, Delaware, Idaho. Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming.

Procedure and Required Documents for Authentication

1. Fill out Application Form:

You must complete and sign Authentication Application Form; Click here to download, complete and sign Application Form.

Note: Please be advised that ALL authentication applicants are required to use the new Form from November 15, 2017. Please fill out the form truthfully, and completely on the computer and print out the form.

2. Have your documents (such as Power of Attorney or single affidavit) notarized by a local notary public unless it is an original

certified copy/certification issued by a competent Federal/ State/local Office. For company authentication, you must send a copy of the Articles of Incorporation.

3. Have your documents certified by the Secretary of State's office.  

All documents must be certified by the Secretary of State’s office in the state where the document was issued.

  • A photocopy of state certificate is required. The Consulate retains the photocopy for their records (When you copy original State Certificate, Do not disassemble stapled document).

  • Go to the website of the Secretary of the State where document is executed for the contact information of state certification agencies.

4. Get your the document to be authenticated by the U. S. State Department Through BCV

Documents issued in certain states must also be authenticated by the US Department of State after certification by the local Secretary of State’s office. These states include Washington DC, Alabama, Arkansas, Delaware, Florida, Georgia, Idaho, Kentucky, Louisiana, Maryland, Mississippi, Montana, Nebraska, North Carolina, North Dakota, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, West Virginia, Wyoming. This includes Federal documents such as FBI background checks. BCV can also help with this process for a fee.

5. Passport Copy.

Make a copy of Applicant's passport data page.

6. Payment:

Make one check, or money order payable to BCV Visa and Passport Services.

7. BCV Order Form.

Complete the BCV Visa Order Form online and print out, then send to us with your application.

Total Cost:

including BCV processing service fee + Chinese consulate fee + U.S Government fee + return shipping fee:

Total cost is $299.00 per document.

Optional Service Fee:

For your documents to be certified by the Secretary of State's office $50 per document plus round shipping fee.

** Round trip shipping fee: Mail documents to Secretary of state, then back to us after apostle

Processing Time:

4- 6 months

Mail all documents mentioned above to us to be authenticated by Chinese Consulates

Mailing Address:  BCV  

bottom of page